Baiivo

Quotes, contracts, project work, client portals, invoices, and payment follow-ups stay connected in one workspace for freelancers, solo studios, consultants, and small agencies using Baiivo. Instead of juggling separate document tools, file storage drives, and invoicing applications, the platform links every phase of a client engagement to a single record.

Quotes, contracts, and branded portals

The workflow begins with quotes and scope documents that travel directly with the client record alongside signed master services agreements. Master services agreements include a timestamped audit trail recording signer IP addresses and UTC timestamps. Deliverables, client comments, and sign-offs take place inside a branded client portal where internal drafts and notes remain hidden from the client view. Once a client approves the deliverables, that approval unlocks the invoice stage.

Automated follow-up and payment tracking

Invoices pull data straight from the established agreement, delivery state, and payment context. Clients complete payments over Stripe rails using cards, Apple Pay, or bank wire. A follow-up sentinel engine handles overdue invoice reminders automatically by dispatching scheduled, polite notices. The moment a supported payment state lands from Stripe, the sentinel pauses and clears the remaining follow-up queue to prevent redundant reminders. The application focuses strictly on client work and payment operations, leaving out formal accounting, payroll, tax filing, legal services, and debt collection suites.